Whatsapp
Posted : Tuesday, November 21, 2023 09:23 AM
Are you looking to be part of a team with an opportunity for growth within the company? Reliant Fire Apparatus is a growing company that values each individual team member and supports development and growth within the company, to provide our customers with emergency equipment to support the communities in which we live.
We value each employee and encourage a positive and enjoyable team work environment.
Summary: The position of the Administrative Assistant of Reliant Fire Apparatus, Inc.
is to perform assigned receptionist, clerical, office, and accounting duties in an efficient manner.
In addition the position includes the opportunity for marketing and brand development including advertising and social media interaction.
Essential Duties and Responsibilities: The position will include the following essential duties and responsibilities, at a minimum, with other duties available for assignment based on situations.
The below are intended to describe the general nature and level of work being performed by people assigned to this job classification.
They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
OFFICE DUTIES AND RESPONSIBILITIES * Maintain a clean and professional reception and conference room area * Greet customers, vendors or other visitors in a professional manner and notify appropriate person of their arrival * Professionally answer a multi-line phone system and transfer calls to appropriate staff members or take accurate messages in an efficient manner * Ensure security, integrity and confidentiality of company and employee information * Receive, sort and distribute incoming and outgoing mail and packages * Prepare incoming mail and electronic invoices for processing, including matching of purchase orders, attaching checks to open invoices, etc.
* Create, proofread and process accurate invoices to customers * Match, file and update service department records, work orders and other documents * Process warranty credit invoices with claims and update warranty claim data log * Assist with accounting functions including, but not limited to, entry of data into QuickBooks and processing of invoices * Perform general clerical duties to include, but not limited to photocopying, scanning, faxing, data entry, updating computer databases, typing correspondence, memos, letters and forms * Perform assigned filing duties to maintain efficient recordkeeping and easy data retrieval to include but not limited to, accounts payable, accounts receivable, annual turnover of files, electronic filing or other file maintenance as requested, using both hard copy and electronic filing systems * Manage and update customer database for mailing lists and provide as required * Use Excel and software programs to complete assigned duties * Monitor and order office, cleaning and other supplies as needed * Coordinate meal or lodging arrangements for staff and customer meetings or other functions as required * Coordinate and make travel, hotel and dinner reservations for annual conventions, regional meetings and other functions as required * Coordinate all activities relating to customer events including customer inspections and visits to Reliant * Coordinate employee recognition events such as birthday events, hiring anniversary events, etc.
* Coordinate company gifts for items such as flowers, cards, etc.
as requested * Receive and review all sales representative expense reports and verify all is correct and receipts accounted for and then provide to sales manager for approval and signatures * Perform general office pickups or drop offs, such as daily mail, UPS packages, office supplies, etc.
* Perform other related duties or projects as assigned by supervisors Education and/or Experience: High school diploma or GED.
Prior computer, clerical, and general office experience preferred.
Language Skills: Ability to communicate effectively and personably with customers, vendors, and employees both verbally and in writing.
Must have the ability to explain financial reports to management in a simple, understandable manner.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual must have knowledge and past experience with Microsoft Word, Excel, Internet, and email.
Marketing and social media experience are preferred.
Equipment: Must be proficient with the use of computers, copy machines, scanners, adding machines, typewriters, and other office equipment.
Knowledge Skills and Other Abilities: · Ability to keep sensitive information confidential.
· Ability to get along and work effectively with others.
· Ability to be a good team member in a family style environment where everyone is treated with honesty, integrity, and respect.
· Professional telephone etiquette.
· Filing and organizational capabilities.
· Ability to communicate in an effective and professional manner with customers, vendors, and employees in oral and written communications.
· Office equipment knowledge with use of computers, copy machines, scanners, and other office equipment.
· Math and accounting aptitude and basic knowledge of accounts receivable, accounts payable, etc.
Reliant Fire Apparatus, Inc.
is an equal opportunity/affirmative action employer.
Job Type: Full-time Pay: $20.
00 - $27.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Referral program * Retirement plan * Vision insurance Schedule: * 8 hour shift Ability to commute/relocate: * Slinger, WI 53086: Reliably commute or planning to relocate before starting work (Required) Experience: * Customer service: 1 year (Preferred) Work Location: In person
We value each employee and encourage a positive and enjoyable team work environment.
Summary: The position of the Administrative Assistant of Reliant Fire Apparatus, Inc.
is to perform assigned receptionist, clerical, office, and accounting duties in an efficient manner.
In addition the position includes the opportunity for marketing and brand development including advertising and social media interaction.
Essential Duties and Responsibilities: The position will include the following essential duties and responsibilities, at a minimum, with other duties available for assignment based on situations.
The below are intended to describe the general nature and level of work being performed by people assigned to this job classification.
They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
OFFICE DUTIES AND RESPONSIBILITIES * Maintain a clean and professional reception and conference room area * Greet customers, vendors or other visitors in a professional manner and notify appropriate person of their arrival * Professionally answer a multi-line phone system and transfer calls to appropriate staff members or take accurate messages in an efficient manner * Ensure security, integrity and confidentiality of company and employee information * Receive, sort and distribute incoming and outgoing mail and packages * Prepare incoming mail and electronic invoices for processing, including matching of purchase orders, attaching checks to open invoices, etc.
* Create, proofread and process accurate invoices to customers * Match, file and update service department records, work orders and other documents * Process warranty credit invoices with claims and update warranty claim data log * Assist with accounting functions including, but not limited to, entry of data into QuickBooks and processing of invoices * Perform general clerical duties to include, but not limited to photocopying, scanning, faxing, data entry, updating computer databases, typing correspondence, memos, letters and forms * Perform assigned filing duties to maintain efficient recordkeeping and easy data retrieval to include but not limited to, accounts payable, accounts receivable, annual turnover of files, electronic filing or other file maintenance as requested, using both hard copy and electronic filing systems * Manage and update customer database for mailing lists and provide as required * Use Excel and software programs to complete assigned duties * Monitor and order office, cleaning and other supplies as needed * Coordinate meal or lodging arrangements for staff and customer meetings or other functions as required * Coordinate and make travel, hotel and dinner reservations for annual conventions, regional meetings and other functions as required * Coordinate all activities relating to customer events including customer inspections and visits to Reliant * Coordinate employee recognition events such as birthday events, hiring anniversary events, etc.
* Coordinate company gifts for items such as flowers, cards, etc.
as requested * Receive and review all sales representative expense reports and verify all is correct and receipts accounted for and then provide to sales manager for approval and signatures * Perform general office pickups or drop offs, such as daily mail, UPS packages, office supplies, etc.
* Perform other related duties or projects as assigned by supervisors Education and/or Experience: High school diploma or GED.
Prior computer, clerical, and general office experience preferred.
Language Skills: Ability to communicate effectively and personably with customers, vendors, and employees both verbally and in writing.
Must have the ability to explain financial reports to management in a simple, understandable manner.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual must have knowledge and past experience with Microsoft Word, Excel, Internet, and email.
Marketing and social media experience are preferred.
Equipment: Must be proficient with the use of computers, copy machines, scanners, adding machines, typewriters, and other office equipment.
Knowledge Skills and Other Abilities: · Ability to keep sensitive information confidential.
· Ability to get along and work effectively with others.
· Ability to be a good team member in a family style environment where everyone is treated with honesty, integrity, and respect.
· Professional telephone etiquette.
· Filing and organizational capabilities.
· Ability to communicate in an effective and professional manner with customers, vendors, and employees in oral and written communications.
· Office equipment knowledge with use of computers, copy machines, scanners, and other office equipment.
· Math and accounting aptitude and basic knowledge of accounts receivable, accounts payable, etc.
Reliant Fire Apparatus, Inc.
is an equal opportunity/affirmative action employer.
Job Type: Full-time Pay: $20.
00 - $27.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Referral program * Retirement plan * Vision insurance Schedule: * 8 hour shift Ability to commute/relocate: * Slinger, WI 53086: Reliably commute or planning to relocate before starting work (Required) Experience: * Customer service: 1 year (Preferred) Work Location: In person
• Phone : NA
• Location : 880 Enterprise Drive, Slinger, WI
• Post ID: 9005449375
