Accounting Coordinator I

List Type Original Requesting Department Milwaukee Police Department Open Date 12/8/2023 10:30:00 AM Filing Deadline 1/2/2024 11:59:00 PM HR Analyst Jamie Heberer INTRODUCTION Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy.
Milwaukee provides a casual sophistication – big city appeal without the big city hassles.
We are accessible and affordable, and our residents are welcoming.
Milwaukee has evolved through the years, bringing together its unsurpassed charm with a breathtaking art museum, top-flight cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants.
The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City’s residents.
If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity.
PURPOSE The Accounting Coordinator I provides professional accounting and related financial management support for the Milwaukee Police Department (MPD), including grant accounting, accounts payable, cash receipts, and grant inventory.
ESSENTIAL FUNCTIONS Accounting and Reporting Perform account reconciliation and analysis.
Prepare and enter adjustments for all funds using PeopleSoft Financial Management Information Systems (FMIS).
Prepare accounts receivable invoices and apply payment when received.
Process non-sufficient funds (NSF) checks.
Resolve discrepancies or errors in cash receipts, invoice payments or budget checks.
Categorize and prepare deposits of miscellaneous revenue.
Disburse, receive, and balance cash for three separate funds.
Grant Monitoring Assist with grant analysis, billing, and reports.
Maintain grant inventory database.
Assist with accounting functions for contracts and grants.
Financial Statements and Account Tracking Create control groups, vouchers, purchase orders, and new vendors in the City’s FMIS system.
Ensure that invoices are paid accurately, timely, and in compliance with City purchasing regulations.
Prepare and follow-up on cash receipts related to grants, asset forfeiture, Police Regional Training Center (RTC), and other deposits.
Prepare and submit Common Council resolutions and related documentation.
Check status of vendor contracts.
Assist with bi-weekly procurement card (ProCard) processing and payroll approval.
Maintain boat patrol daily log sheets, prepare monthly and quarterly reports for the Department of Natural Resources (DNR) and participate in annual audit.
Provide documentation for the City Comptroller and for the annual budget.
Process and maintain daily transactions and correspondence regarding cash handling systems, collected bail, and cash received by the department.
Audit, prepare, and process training and travel advances and reimbursement requests; obtain state reimbursement for the training.
Create and maintain requisitions for files of outstanding purchase requisitions, purchase orders, contracts, bid documentation and paid bills.
Handle all correspondence, payment requests, and records for department members who are notary publics.
Answer telephone and billing inquiries from vendors, staff, and other City Departments.
Input appropriate accounting codes and maintain files for Interdepartmental Requisitions (IRIs) after they have received proper approval and forwards to the Comptroller’s office.
We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.
MINIMUM REQUIREMENTS Bachelor's degree in accounting, business administration or a closely related field from an accredited college or university.
Equivalent combinations of education and experience may be considered.
NOTICE: Please do not attach your academic transcripts to your employment application.
The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.
DESIRABLE QUALIFICATIONS Experience in governmental accounting.
Experience using PeopleSoft FMIS.
Certified Public Accountant.
KNOWLEDGE, SKILLS, ABILITIES & OTHER CHARACTERISTICS Technical Knowledge of accounting principles and practices.
Knowledge of mathematics and the ability to make accurate calculations.
Ability to create financial reports.
Ability to reconcile accounts.
Attention to detail to ensure the accuracy of calculations and financial reports.
Ability to read, interpret, and apply complex rules and regulations.
Ability to use standard computer software and programs such as word processing, spreadsheet, Access, and the City’s FMIS system.
Ability to keep detailed and accurate logs and reports.
Ability to process invoices and cash receipts.
Communication And Interpersonal Customer service skills and the ability to exercise tact and diplomacy.
Written communication skills to prepare business correspondence, email, reports and procedural manuals in a clear, effective, and error-free manner.
Ability to convey information (technical and non-technical) clearly and effectively.
Ability to work effectively with people from all cultural, educational, and socioeconomic backgrounds to accomplish programmatic goals.
Critical Thinking And Professionalism Analytical skills to solve complex financial situations.
Ability to exhibit exemplary professionalism.
Honesty, integrity, ability to adhere to fundamental principles of ethical behavior for accountants, and ability to maintain confidentiality.
CURRENT SALARY The current salary range (Pay Range 2DN) is $50,384-$61,902 annually, and the resident incentive salary for City of Milwaukee residents is $51,896-$63,759.
Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.
The City of Milwaukee provides a comprehensive benefit program which includes: Defined Benefit Pension Plan 457 Deferred Compensation Plan Health and Dental Insurance Paid Parental Leave Comprehensive Wellness Program Onsite Clinic Services Onsite Employee Assistance Program Alternative Work Schedules Long Term Disability Insurance Group Life Insurance Tuition Benefits Paid Vacation 12 Paid Holidays Paid Sick Leave and other paid leaves Flexible Spending Arrangement Commuter Value Pass For full details of the benefits offered by the City of Milwaukee, please visit SELECTION PROCESS THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods.
The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations.
Structured interviews may include written exercises.
Selection process component weights will be determined by further analysis of the job.
INITIAL FILING DATE - The selection process will be held as soon as practical after the application deadline listed above.
Receipt of applications may be discontinued at any time after this date without prior notice.
However, recruitment may continue until the needs of the City have been met.
Qualified applicants will be notified of the date, time, and place of the selection process components.
Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times.
The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.
ADDITIONAL INFORMATION APPLICATION PROCEDURE: Applications and further information can be accessed by visiting Applications should be submitted no later than the deadline listed above.
If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.
gov.
The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.
CONCLUSION EEO - 202 The City of Milwaukee values and encourages diversity and is an equal opportunity employer.